What We Automate
Connect the Records Behind a Well-Run Build
Keep site reports, defect evidence and project documents moving to the people who need them. Build around your current systems and the checks each project requires.
A Clearer View of What Needs to Happen Next
Bring schedules, inspections, deliveries and site updates into a shared project view. Give the project manager the underlying detail when a date moves or a decision is needed.
Link milestones to their dependencies so a recorded delay can flag the next tasks at risk. The project team assesses the impact and confirms changes to the programme.
What you get:
- Draft progress reports from checked site records
- Flags for recorded delays and affected programme tasks
- Named trade responsibilities, due dates and open tasks
- Variation records linked to evidence and cost inputs for checking
- Assessment of connections to your existing project tools
A clearer project view
Milestones
See the next tasks and dependencies together
Exceptions
Surface changes that need a project manager’s decision
Reports
Prepare draft updates from reviewed site records
Defect Tracking Features
Photo Capture
Log defects with photos directly from site using any smartphone
Auto-Classification
AI can suggest a category or trade; the supervisor confirms priority and assignment
Client Reports
Prepare draft reports from reviewed defect records
Resolution Tracking
Keep each item visible through repair, inspection and sign-off
One Defect. One Record. A Clear Path to Closure.
Keep the photo, exact location, responsible trade and due date on the same item. The supervisor can see what is open without reconstructing the story from separate messages.
A defect register can link a site photo, location, responsible trade, status and review history. Supervisors verify assignments and closure.
Prompts can bring overdue items back to the right person while your team decides how to resolve them.
Know Which Evidence Is Held and What Is Missing
Put project certificates, requirements and expiry dates where the team can find them. A clear register shows which evidence is present and which items need a qualified person’s attention.
A document workflow can organise requirements, certifications and due dates for review. A qualified person must verify the applicable NCC, council and contract obligations.
A register can flag upcoming licence, insurance and induction expiries. Your team still checks the current evidence before authorising site access.
Checks to keep visible
Document register
See what is held and what still needs checking
Expiry prompts
Bring renewals to a responsible person’s attention
Approval trail
Keep reviewed evidence linked to the decision
Safety Documentation
SWMS Generation
Prepare SWMS drafts from approved templates for competent review
Site Safety Plans
Prompt a competent person to review plans when site conditions change
Induction Tracking
Keep induction records and prompt a person to verify current status
Incident Reporting
Collect incident facts for competent review and follow-up
Safety Drafts With the Site Facts Attached
Prepare the paperwork from current site information and keep the source details visible. A competent person assesses the actual hazards and controls before the document is used.
AI can help pre-fill a draft from approved templates and site inputs. A competent person must assess the actual hazards, controls and current requirements before use.
Keep versions, checks and sign-off together so workers can find the current approved record and the team can trace what changed.
See the Records and Checks in Practice
See AI agents for construction companies for four task examples, a delivered estimate review agent, human approval points and typical monthly running costs.
Read the defect register guide for required fields and sign-off, the safety documentation guide for SWMS review, or the first pilot guide to choose a useful starting point.
Start With One Project Admin Problem
Get a free consultation with Flowtivity. Bring the record your team struggles to keep current and discuss what a useful first improvement would involve.
Book Your Free ConsultationPROJECT NOTES / NEXT STEP / A conversation with AJ
Bring one loose end into the plan.
Use a free 1-hour consult with AJ to examine one handoff between site and office, from the first record to the person who checks it.
- Free 60-minute consultation
- Video call with AJ
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Need another time or having trouble? Email AJ, or use Flowtivity’s contact page. Booking details go directly to Flowtivity.